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Policy, Process, and Procedures Manual |
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Master Copy
As a continual improvement tool, this manual is a work in progress intended to guide us as we
work to reach our goals of protecting and enhancing the natural resources of North Carolina.
Table of Contents
Section
1. Introduction
2.2 Overview of EEP Core Processes
3.5 National and International Standards
4.2 Administrative and Organizational Terms
4.3 Mitigation Process and Watershed Assessment and Planning Terms
5. EEP Management Systems Overview
5.1 General Description of the EEP Management System
5.2 Document Control and Records Management
6. Management Responsibilities
6.4 Management System Planning
6.5 Responsibility, Authority, and Communication
7. Resource Management
7.1 Resource Management Policies
7.1.1 Training Policy [reserved]
7.1.3 Use of State Motor Vehicles
7.2.2 Travel and Training Authorization
7.3 Human Resources Procedures
7.3.2 Benefits/Payroll Management
7.3.4 Managing Quality Performance (MQP) Evaluation
7.3.5 Human Resources Subprocesses
7.3.5.3 Position Status Change
7.3.5.5 Rewards and Recognition
7.4.1 Reserving Facilities and Equipment
7.4.3.1 Non-emergency computer support
7.4.4 Procedures for Surplus Computer Property
8. Work Processes - (Please note: Work processes are in review & undergoing updates)
8.1 Policies Relating to Work Processes
8.1.2.1 PACG Concurrence: Beaver-Influenced Wetland Preservation Guidance
8.2.1 Strategic Operational Planning
8.2.1.1 In-lieu fee mitigation request process (combined)
8.2.1.2 In-lieu fee process (nutrient offset)
8.2.1.3 Nutrient offset project proposal process
8.2.1.4 DOT mitigation request process
8.2.1.5 Receipt and validation of DOT impact projection data
8.2.1.5 Project by Project Selection and Review in Areas of Excessive Surplus
8.2.1.6 Analysis of DOT impact projections
8.2.1.7 Programmatic needs analysis
8.2.1.8 Annual update of target areas for public information
8.2.2 Basinwide Watershed Restoration Planning
8.2.2.1 Developing River Basin Restoration Priorities
8.2.3 Local Watershed Planning
8.2.3.1 Local Watershed Plan Development
8.2.3.2 Phase IV of Local Watershed Planning
8.3.1.1 FDP Implementation and Oversight
8.3.2 Capital Mitigation Projects
8.3.2.1.1 Identify and Approach Landowners
8.3.2.1.2 Conduct Initial Assessment
8.3.2.1.3 Determining Need for and Scope of Feasibility Study
8.3.2.1.5 Project Review Committee Coordination
8.3.2.1.6 Property Acquisition for Design-Bid-Build Projects
8.3.2.1.7 Letter of Intent for Landowner
8.3.2.2 Project Planning and Design
8.3.2.2.1 Scoping and Contracting for Watershed Planning, Design or Monitoring
8.3.2.2.2 Restoration Plan Review
8.3.2.2.3 Preparing and Submitting Applications for Erosion and Sediment Control Permits
8.3.2.2.4 Preparing and Submitting Applications for 401 Permits and 404 Permits
8.3.2.2.5 Preparing and Submitting Applications for Floodplain Development Permits
8.3.2.2.6 Preparing and Submitting Applications for CAMA Permits
8.3.2.2.7 Local and State Agency Projects [reserved]
8.3.2.3.1 Construction Management
8.3.2.3.2 Project Cost Reporting [reserved]
8.3.2.4 Post-Construction Monitoring
8.3.2.4.1 Monitoring and Remediation
8.3.2.4.2 Project Closeout for DBB
8.3.2.5 Budgeting and Reporting Stewardship Transfers
8.3.2.5.1 Budgeting and Reporting Stewardship Transfers
8.3.3.1 Preservation Land Acquisition
8.3.4 Mitigation Credit Estimation
8.3.4.1 Estimating Credits by Type
8.3.4.2 Submitting Credits to the Ledger
8.4.1 Pre-Contracting Procedures
8.4.1.1 On-Call Design Firm Seletion Process
8.4.1.2 Preparing Memorandums of Agreement for Government-Owned Land
8.4.2 Contracting for Construction
8.4.4 Contracting for Full Delivery Projects
8.4.5 Contracting for Nutrient Offset [reserved]
8.4.6 Terminating Contracts [reserved]
8.4.7 Contracting with State Agencies as Vendors
8.5.1.2 Prepare and Send DOT Biennial Budget
8.5.2 Accounts Receivable Procedures
8.5.3 Accounts Payable Procedures
8.5.5 DENR Annual Fiscal Closeout
8.5.6.1 Implementing Annual ILF Fee Adjustment
9. Measurement, Analysis, and Improvement
9.1 Policies Relating to Measurement, Analysis, and Improvement
9.2 Monitoring and Measurement Procedures
9.3 Procedures for Control of Nonconforming Work
9.4 Procedures for Analysis of Data [reserved]